Special offer Free trial until the end of September

TA Timetabler - a tool for efficient scheduling of teaching assistants

TA Timetabler is the UK's first web-based application dedicated to the efficient scheduling of teaching assistants and learning support assistants. It is available for use in secondary schools throughout England, Wales and beyond.

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Features you'll love

TA Timetabler is designed from the ground up to save you time and make your life easier

Rapid timetable creation

TA Timetabler lets you build your initial timetable in a few easy steps

Automatically pull timetable, student and staff data from your MIS

Set up staff working patterns, including preparation sessions

Teach TA Timetabler what support your students need

Set up preferred student-staff combinations

Build a one-week or two-week timetable that covers the whole year in minutes

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Manage student and staff absence easily

Quickly and efficently redeploy staff based on the changing situation

Quickly enter the details of any student or TA/LSA absence, either in advance or on the day

Absences can be for several days or just for a few minutes/hours

Rearrange cover to ensure the best support for your students

Communicate the new arrangements to your team or any affected staff members

Coming soon Generate a cover sheet each day to send to staff

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Easy communication of timetables

TA Timetabler gives you multiple options for distributing your timetables to staff and for communicating changes

Teaching staff and LSA timetables can be downloaded or printed

Timetables can be emailed directly to TAs and teaching staff at the click of a button

Student timetables can be downloaded or printed, showing the support they will receive

Teaching staff can be sent their timetable showing any support details

Timetables can be downloaded individually or in bulk

Spreadsheets showing all TA cover and uncovered lessons can be downloaded

New Staff members can login to see their own timetables

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Schedule your own custom sessions

Build out your own additions to the regular timetable and schedule your team in one place

Interventions

Cover for registration periods, break times and lunch

Lunch or after-school clubs

Exam access arrangements

Preparation sessions

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Works effortlessly year after year

Most of the work you put into TA Timetabler carries over from year to year, making it even quicker as time goes by

Staff working patterns carry over where possible

Student needs can be updated only where necessary

Timetables can be built in advance during the summer break

Pre-admission students can optionally be automatically imported before the new academic year

You can create as many timetables as you like

Settings are carried over each academic year to make the process even quicker each time

Previous years can be retained for your reference

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Taking data protection seriously

We take the utmost care to ensure your data is fully secure and protected

All data is stored in the UK and encrypted

Data is supplied by Wonde, the leading data supplier for schools in the UK

We only use data specificially needed for scheduling TAs effectively

Options available to tailor what data you share with us

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TA Timetabler is great value and easy to use

Customer support included

We're always on hand to help customers get the most out of our products

Automatic downloads from your MIS

TA Timetabler integrates with all major MIS systems

Great value

Quickly pays for itself in time saved

Free software updates

Frequently updated with new features based on your feedback

Unlimited users

Any staff member from your school can join TA Timetabler

Fully secure

We take the security of your data seriously

Intuitive Interface

Our user interface is simple, easy-to-read and works on mobile devices too!

student directory
Student directory
Mobile view
Timetable mobile layout
Timetable view
Timetable Layout

Watch how it works

This video gives a quick overview of TA Timetabler. Further tutorial videos can be found in our help section.

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What our customers say

Here's some of the amazing feedback we've recieved from our customers.

"Thank you for an incredible piece of software. It saves hours of work enabling us to have an excellent overview of the students and their needs and LSAs available to cater for those needs."

Ruthanne - SENDCO, Hasmonean High School for Boys

"We have a team of over 25 staff to timetable and TA Timetabler has enabled us to do this in a much more efficient manner. It is very user friendly and has enabled us to make best use of resources. We have even gone paper free! It is very visual and easy to make changes when staff are absent."

Emma - Inclusion Manager, Faringdon Community College

"TA Timetabler has made such a difference to us already. We have already had absences in the team and being able to easily switch people into the lessons that need covering has been an absolute godsend."

Ellen, SENCo, Hinchley Wood School

"I'm impressed by how responsive the team are. If we highlight a feature that we feel is missing or would be beneficial, we are listened to and suggestions are reflected in updates to the software."

Paula, Assistant Principal and SENCO, Hayes School

"TA timetabler has transformed TA and SEN Student management since we invested in the system last year. We are about to enter our second year of using it and we cannot praise it highly enough. In fact, all we need to say is it is brilliant.
The system makes managing day to day TA availability and support of SEN students manageable and accurate, so you know as SENCO or Assistant SENCO that the support is going in exactly the right places.
Furthermore, the support team are always on hand to answer questions. They also embrace any requests for new functions and if TA timetabler can't already do it, they offer a work around in the meantime.
We have no hesitation in recommending this program to all schools."

Joanna, Assistant SENCO, Taverham High School

"TA Timetabler has been a godsend, saving me so much time and making it very clear to staff using the system, to know where they should be and who they are covering."

Mayrav, SEN Administrator, Yavneh College

"TA Timetabler is a life saver! It saves you so much time making timetables or re-deploying staff. The system is constantly improving and making my work load so much lighter. The support team are very prompt when you report an issues and it is dealt with immediately."

Jay, Assistant SENCO, Trinity CofE High School

"TA Timetabler makes it so easy to see where TA support is needed, to keep track of where TAs are each lesson, and which students they are supporting. It is also easy to move support around when covering any TA absences and to add any interventions that are running.
Every time I've contacted the support team, they've been very helpful and I've never been made to feel that I'm asking a silly or obvious question!"

Heather, Deputy SENCO, Kings College Guildford

"Scheduling my TAs for the year used to take me at least two days. With TA Timetabler, I was able to do it under two hours! It is a must-have for any SENCO."

Heather, SENDCO, St Nicholas Catholic High School

"The TA timetabler is not only a timesaver when coming to set where TAs can best support students, it also enables me to:

  • See at a glance where and who the TAs are supporting.
  • Ables me to change TA/ Student support quickly.
  • Give accurate information on levels of support for our provision map.
  • Used to gain accurate information for costings.
  • Change TA working day details.
  • Share timetables with staff at the press of a button.
  • When meeting with parents I can quickly pull up their child's timetable and be able to tell them exactly how many and which lessons have support in.
For me its the best resource in school that I could have."

Sue, Inclusion Assessment Leader, Stratford upon Avon School

Pricing details

We believe TA Timetabler is excelent value and quickly pays for itself in time savings.
The price for each school is based on the number of students on roll, plus a small charge for MIS integration.

Discounts are available for Multi-Academy Trusts.
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Get In Touch

If you have any questions or want to speak to us at all, please fill out our contact form.

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